Privacy Policy for Pulse Check

Last Updated: February 12, 2026

Introduction

Welcome to Pulse Check ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and services.

By using Pulse Check, you agree to the collection and use of information in accordance with this policy.

Information We Collect

Information You Provide Directly

Account Information:

• Email address

• Password (encrypted)

• User role (Manager or Team Member)

• Team name and invite codes

Pulse Check Responses:

• Weekly mood ratings (1-5 scale)

• Optional written feedback and comments

• Submission timestamps

Team Data:

• Team membership information

• Manager-member relationships

• Team settings and preferences

Automatically Collected Information

Device Information:

• Device type and model

• Operating system version

• App version

• Unique device identifiers

Usage Data:

• App feature usage

• Session duration

• Error logs and crash reports

• Analytics data (anonymized)

Biometric Data (Optional):

• Face ID or Touch ID authentication data (stored locally on your device only)

• We do not store or transmit biometric data to our servers

How We Use Your Information

We use the collected information for the following purposes:

Service Delivery:

• Create and manage your account

• Enable team pulse check submissions

• Display aggregated team health metrics to managers

• Facilitate team management and invitations

Service Improvement:

• Analyze app usage to improve features

• Debug technical issues

• Optimize performance

• Develop new features

Communication:

• Send weekly pulse check reminders

• Notify managers of team activity

• Send important service updates

• Respond to support requests

Security:

• Prevent fraud and abuse

• Protect against security threats

• Verify user identity

• Monitor for suspicious activity

Legal Compliance:

• Comply with legal obligations

• Enforce our Terms of Service

• Respond to legal requests

Data Sharing and Disclosure

Within Teams

Managers can see:

• Aggregated team mood scores (minimum 3 responses required)

• Anonymized written feedback

• Team-level trends and analytics

Managers cannot see:

• Individual team member responses

• Which team member submitted specific feedback

Team Members can see:

• Their own historical responses

• General team statistics

Third-Party Service Providers

We share data with trusted service providers who assist us in operating our app:

Supabase (Backend Infrastructure):

• Database hosting

• Authentication services

• Real-time data synchronization

• Data stored in secure cloud servers with encryption

RevenueCat (Subscription Management):

• Process subscription payments

• Manage Pro tier access

• Handle refunds and billing

• Subject to RevenueCat's privacy policy

Push Notification Services:

• Apple Push Notification Service (APNs)

• Firebase Cloud Messaging (FCM)

• Deliver pulse check reminders

Analytics Services:

• Anonymized usage analytics

• Crash reporting

• Performance monitoring

Legal Requirements

We may disclose your information if required to:

• Comply with legal obligations or court orders

• Protect our rights or property

• Prevent fraud or illegal activity

• Protect user safety

Business Transfers

If Pulse Check is involved in a merger, acquisition, or sale of assets, your information may be transferred. We will notify you before your data is transferred and becomes subject to a different privacy policy.

We Do Not Sell Your Data

We do not sell, rent, or trade your personal information to third parties for marketing purposes.

Data Retention

Active Accounts:

• We retain your data while your account is active

• Historical pulse check data is retained to provide trend analysis

Deleted Accounts:

• When you delete your account, we delete your personal data within 30 days

• Aggregated, anonymized statistics may be retained for service improvement

Legal Requirements:

• We may retain certain data longer if required by law

Data Security

We implement industry-standard security measures to protect your information:

Encryption:

• Data encrypted in transit using TLS/SSL

• Data encrypted at rest in our databases

• Passwords hashed using industry-standard algorithms

Access Controls:

• Limited employee access to personal data

• Multi-factor authentication for internal systems

• Regular security audits

Infrastructure:

• Secure cloud hosting with Supabase

• Regular backups

• DDoS protection

Despite our safeguards, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

Your Privacy Rights

Depending on your location, you may have the following rights:

Access: Request a copy of your personal data

Correction: Update or correct inaccurate information

Deletion: Request deletion of your account and data

Portability: Receive your data in a portable format

Objection: Object to certain data processing activities

Withdraw Consent: Withdraw consent for optional data processing

To exercise these rights, contact us at privacy@pulsecheckapp.com

California Residents (CCPA)

California residents have additional rights under the California Consumer Privacy Act:

• Right to know what personal information is collected

• Right to know if personal information is sold or disclosed

• Right to opt-out of the sale of personal information (we don't sell data)

• Right to deletion

• Right to non-discrimination

European Residents (GDPR)

EU/EEA residents have rights under the General Data Protection Regulation:

• We process data based on consent, contract performance, or legitimate interests

• You have the right to lodge a complaint with your local data protection authority

• Data may be transferred outside the EU with appropriate safeguards

Children's Privacy

Pulse Check is not intended for users under 18 years of age. We do not knowingly collect personal information from children under 18. If we discover we have collected data from a child under 18, we will delete it immediately.

If you believe a child has provided us with personal information, please contact us at privacy@pulsecheckapp.com

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy.

Push Notifications

You can control push notifications through your device settings. Disabling notifications may affect your ability to receive pulse check reminders.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. For material changes, we will notify you via:

• In-app notification

• Email to your registered address

• Prominent notice on our website

Continued use of Pulse Check after changes constitutes acceptance of the updated policy.

Third-Party Links

Our app may contain links to third-party websites or services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: skillforge787@gmail.com

Website: https://www.skillforge.design/pulsecheckprivacy

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Consent

By using Pulse Check, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.

Summary of Key Points

• ✓ We collect only necessary data to provide our service

• ✓ Individual pulse responses are anonymized and only visible in aggregate

• ✓ We use industry-standard security measures

• ✓ We do not sell your personal information

• ✓ You can delete your account and data at any time

• ✓ We comply with GDPR, CCPA, and other privacy regulations

• ✓ Biometric data (Face ID/Touch ID) stays on your device

Your privacy matters to us. We're committed to transparency and protecting your data.